If you’re running a small practice or solo business, it’s easy to fall into the trap of doing everything yourself. After all, you’re smart, capable, and scrappy. You’ve made it this far without a team. Why start outsourcing now?
Here’s the thing: most business owners don’t realize how much money they’re actually losing by trying to manage everything themselves. They see outsourcing as an expense, but rarely stop to measure the opportunity cost of doing it all, or the return on investment (ROI) of getting help.
I hear it all the time:
“I can’t afford to hire anyone yet.”
But what they really mean is:
“I haven’t run the numbers to see what this is costing me.”
Let’s break it down together.
What is Opportunity Cost, Really?
Opportunity cost is the value of what you give up when you choose one option over another. In business, every hour you spend doing admin tasks, chasing insurance payments, or Googling how to fix a tech problem is an hour you’re not spending on billable work, client care, or strategic growth.
If you’re billing $150 per session, and you spend 5 hours a week on operations tasks someone else could handle for $40/hour, you’re essentially paying $750 to save $200.
And that’s just the math. What it doesn’t factor in is your stress level, decision fatigue, and the toll it takes on your energy to switch hats constantly throughout the day. That “DIY tax” adds up quickly.
Real Example: The Solo Therapist Turned Strategic CEO
One of my clients, a solo therapist with a full caseload, came to me overwhelmed. She was working 50+ hours a week, barely keeping up with billing, behind on notes, and constantly chasing insurance follow-ups. She hadn’t raised her rates in two years because she “didn’t have time to figure it all out.”
She thought hiring help was a luxury she couldn’t afford. After our first consultation, we ran the numbers.
- She was losing about $1,200 a month in missed or denied claims.
- She spent roughly 10–12 hours a week on admin tasks she could outsource for $400/month.
- Once we cleaned up her processes and got on top of billing, she brought in $2,000 more per month, just from revenue that was already owed to her.
Now? She sees fewer clients, makes more money, and has time off.
What Do You Actually Get When You Outsource?
When you hire someone like me, you’re not just paying for tasks. You’re investing in:
- Time Leverage: Every hour I spend on your business is an hour you get back to grow, rest, or scale.
- Strategic Support: I don’t just do the work. I help you prioritize what matters. That means better systems, clearer goals, and faster progress.
- Fewer Mistakes: You don’t have to figure it out through trial and error. I’ve already done the hard part, so you don’t have to.
- Peace of Mind: Knowing someone has your back means you sleep better and show up stronger for your clients, your team, and yourself.
Still Think You Can’t Afford Help?
Let’s do a quick ROI snapshot:
The math speaks for itself.
Why Me?
At Fireball Studio, I specialize in supporting small businesses and private practices with the kind of hands-on, personalized help that moves the needle. My model blends billing services, admin support, and consulting to give you more than just relief. It gives you momentum.
We don’t do cookie-cutter. We tailor every solution to your goals, your bandwidth, and your budget. Whether you need one-time help getting back on track or ongoing monthly support, I will meet you where you are.
And because I’ve worked with businesses at every stage, from solo practitioners to multi-provider clinics. I know how to scale without breaking what’s working.
Let’s Run Your Numbers
If you’re still wondering whether support makes sense for your business, stop guessing. Let’s run your numbers together.
We’ll look at:
- What you’re spending time on now
- What you’re leaving on the table
- What it would take to turn things around
You may be surprised by what you uncover, and how quickly things can improve.